Conference Speaker and Programme Coordinator

Job title: Conference Speaker & Programme Coordinator (contract role)
Location: Hybrid - Johannesburg
Contract duration: Now – November 2025
Start date: ASAP

We’re looking for a highly organised, detail-driven programme and speaker coordinator to support our conference programming and speaker management. This is an admin-heavy, fast-paced role ideal for someone who thrives under pressure, loves logistics, and can chase down the details that make a conference shine.

Key responsibilities:

• Coordinate and send speaker invitations
  

• Follow up with speakers to collect bios, headshots, session info, and presentations
  

• Maintain accurate tracking spreadsheets and speaker schedules
  

• Manage all speaker logistics including travel, accommodation, and on-site needs
  

• Support the curation team with programme updates and documentation
  

• Provide on-site support during conferences to ensure speakers are briefed and ready
  

Requirements:

• MUST have experience in speaker management for conferences
  

• Exceptional admin and follow-up skills
  

• Strong written and verbal communication
  

• Proficiency in Google Workspace 
  

• Able to work independently and meet tight deadlines
  

• Comfortable working with high-level professionals and large-scale events
  

• Available for travel during key event weeks (travel costs covered)